01 · Cost falls
−32%1
travel and hotel cost per meeting, at the location Convien found
Reference location
100
Convien location
68
32 freed
Index, reference location = 100
Enterprise
Lower travel cost across your whole meeting programme.
Sales kick-offs, trainings, leadership meetings: wherever you are free to choose the place, the place decides the cost. We find the best one from where your people start, with no new system and no change to your travel policy.
Same budget, more meetings
Lower cost per meeting, more meetings in person.
02 · Capacity rises
+47%2
more meetings from the same budget, because each one costs less
Reference location10 meetings
Same budget, Convien14.7 meetings
03 · Meetings convert
1.8Ă—3
more prospects become customers with an in-person meeting
The savings stay in the budget: 47% more in-person meetings, which convert 1.8Ă— better than none.
1) Client in the pharmaceutical industry, compared with the reference location named by the client. 2) Illustrative: constant budget and cost per meeting, 1 Ă· 0.68 = 1.47. 3) Oxford Economics survey of frequent business travellers (Nov 2012, n=300) for the U.S. Travel Association, 2013: 42 of 100 prospects converted with an in-person meeting, 23 of 100 without (42 Ă· 23 = 1.8); US data, industry-commissioned.
Your potential
What is the location worth to you?
Savings calculator
Shows your savings potential
Optimisable share (expected)
30%
€1,500,000
Potential savings per year
Or up to 47% more meetings from the same meeting budget.
Expected: a better location saves 30% of meeting-related travel spend, in line with our up to 35% lower travel cost. Your own data gives the exact figure. Capacity: at a client in the pharmaceutical industry, 32% lower travel and hotel cost per meeting paid for 47% more meetings with the same budget (1 Ă· 0.68).
Retrospective meeting analysis
Your own data, not an estimate. What each past meeting could have saved in travel cost, CO2 and travel time.
How good were your past location choices?
Start with your own meetings: proof from your real data before you roll out.
An individual case study of your past location choices, based on your real meetings and events. Each meeting is shifted into the future with the same duration, weekdays and season, so prices and connections stay realistic. We compare the actual location, your alternatives and the best locations our engine finds.
What you receive
- A case study based on your real meetings
- The actual location compared with alternatives, per meeting
- CO2, travel cost and travel time, each shown as a difference
- An assessment of how well past choices performed
- An outlook on the value of the Meeting Place Finder going forward
How it works
- 1You select past meetings and events.
- 2You provide the base data per event: period, actual venue, attendee origins and, optionally, the alternatives you considered.
- 3We run the analysis with the Meeting Place Finder.
- 4You receive the case study and a joint review session.
A short call to agree scope and data format, then one data hand-over. We do the rest.
Request your retrospective analysisCO2
Less CO2, not fewer meetings.
A better location shortens the trips of the whole group: up to 42% less CO2 for the same meeting, towards your SBTi targets and ready for ETS2.
- Calculated, not estimated. atmosfair data according to the VDR standard, for every attendee and every mode.
- Scope 3, category 6. CO2 per meeting, saved against your benchmark, ready for your report.
Made for your programme
Fits into the way you already work.
Outlook add-in.
The answer is there before the invitation goes out.
Your travel policy and rates.
Every calculation uses them.
Reports for purchasing and sustainability.
Travel cost and CO2 saved against your benchmark location, per meeting.
Origins, not people.
City level only, nothing personal, easy for data protection.
Benefits
One decision, many teams that gain.
Travel management
One decision instead of forty bookings.
Procurement
Negotiated rates work where meetings actually happen.
Finance
A number on both sides of every decision.
Sustainability
Lower CO2 without restricting meetings, towards your SBTi targets and ready for ETS2.
Integrations
Works where your teams already work.
Let’s look at your meetings.
Tell us about your meeting programme. We show you what a better location saves.