Meeting Place Finder
Find the best place from where your attendees start.
We rank every candidate city by travel cost, CO2 and travel time, for 2 to 30,000 attendees.
What it does
One location decision shapes every journey.
Where a group meets decides what the trip costs, how long people travel and how much CO2 it creates. We calculate every candidate city for all attendees at once and show you the best ones, ranked for what matters most to you.
Every candidate city, ranked.
For all attendees, on the same basis.
Details for every city.
Travel cost, cost of labor, CO2 and travel time.
Three views.
Maximum productivity, minimum CO2 or lowest ticket cost.
Every origin.
Ticket price, CO2, stops and travel mode for each departure city.
How it works
From your attendees to the best place.
1
Add attendees
Where each group starts, with the head count. Origins, not names.
2
Choose up to three dates
We compare them on real schedules and fares.
3
Check your preferred location (optional)
Have a place in mind? The cost and CO2 calculator analyses it first: travel cost, CO2 and travel time for all attendees.
4
Find the best place and compare
The Meeting Place Finder ranks every candidate city and compares the best one with your preferred location.
Cost and CO2 calculator, then Meeting Place Finder
First your preferred location, then the best one.
Have a place in mind? Start with the cost and CO2 calculator: it analyses your preferred location for all attendees. The Meeting Place Finder then searches every candidate city, from our recommendations, your sites or your own destinations, and compares the optimal place with yours, so you see exactly what you save. No preferred location? The Meeting Place Finder starts right away. The calculator is included at no extra cost.
- 1. Cost and CO2 calculator, optional. Travel cost, CO2 and travel time of your preferred location, on real fares and the VDR standard.
- 2. Meeting Place Finder. Every candidate city, ranked in three views.
- 3. The comparison. Your preferred location against the optimal place: what you save in cost, CO2 and travel time.
Ranked results
Three views, one decision.
See the candidate cities ranked by maximum productivity, minimum CO2 or lowest ticket cost. Open the details of any city, then choose the location and export the results.
Same budget, more meetings
Lower cost per meeting means more meetings.
1
Cost falls.
At a client in the pharmaceutical industry, travel and hotel cost per meeting fell by 32% at the location Convien found.
2
Capacity rises.
The same budget then pays for 47% more meetings: 1 ÷ 0.68 = 1.47.
3
More meetings in person.
The money stays in the budget and goes into meetings, not airfares.
Analytics and reporting
Reports you can hand on.
Included in every calculation. Export as PDF or CSV.
Cost.
Travel cost per attendee group and in total.
CO2.
Per the VDR standard, ready for Scope 3, category 6.
Travel time.
Hours on the road, per person and in total.
Savings report for purchasing.
Travel cost and CO2 saved against your benchmark location.
For your Scope 3 reporting.
CO2 figures per meeting, exported as PDF or CSV, so each decision can be traced.
Methodology
What goes into every calculation.
Flights.
Real schedules and fares from global booking systems.
Rail and road.
Connections where they beat flying.
Your travel policy.
The travel class you set for each group of travellers.
Travel time.
Door to door, with transfers, stops and waiting.
CO2.
Per the VDR standard, aligned with the GHG Protocol.
Your benchmark.
Your preferred location, calculated on the same basis.
Integrations
Works where you already work.
Your price
Your savings and your offer.
One calculation, paid once. The cost and CO2 analysis of your preferred location is included.
Price finder
Shows your savings potential
Step 1 of 4
How many attendees?
A rough number is fine. From 1 to 30,000.
Optional.