01 · Cost falls
−32%1
travel and hotel cost per meeting, at the location Convien found
Reference location
100
Convien location
68
32 freed
Index, reference location = 100
Agencies
Win the pitch with the number nobody else has.
Your client asks where the event should take place. You answer with travel cost, CO2 and travel time for every option, in your brand. Bill the analysis, defend the choice, keep the client.
Same budget, more meetings
What lower travel cost means for your clients.
02 · Capacity rises
+47%2
more meetings from the same budget, because each one costs less
Reference location10 meetings
Same budget, Convien14.7 meetings
03 · Your clients win more
1.8×3
more prospects become customers when your client meets them in person
Your clients' savings stay in their budgets: 47% more events to plan, and meetings that convert 1.8× better.
1) Client in the pharmaceutical industry, compared with the reference location named by the client. 2) Illustrative: constant budget and cost per meeting, 1 ÷ 0.68 = 1.47. 3) Oxford Economics survey of frequent business travellers (Nov 2012, n=300) for the U.S. Travel Association, 2013: 42 of 100 prospects converted with an in-person meeting, 23 of 100 without (42 ÷ 23 = 1.8); US data, industry-commissioned.
Your time back
Hours per destination by hand. Ten minutes with Convien.
Time calculator
Shows your savings potential
By hand, per destination
Example: 15 attendees from 10 cities, by train and plane.
- Train connections, fares and times
- 30 to 50 min
- Domestic flights and airports
- 20 to 32 min
- International flights with connections
- 21 to 30 min
- Door-to-door travel times
- 30 to 50 min
- CO2 for every trip
- 30 to 50 min
- Costs into one table
- 20 to 30 min
- Check and document
- 15 to 20 min
- Per destination
- 2.8 to 4.4 h
With Convien
About 10 min
per event: enter the origins once, and every destination comes back with travel cost, CO2 and travel time per attendee.
49 to 78 h
Hours back per month
About 6 to 10 working days a month for planning, pitching and your clients: 586 to 931 hours a year.
€35,136 to €55,872
Value of your time back per year
A well-founded location in every pitch, without the manual research.
Contact usOur estimate of the manual research for one destination with 15 attendees from 10 cities and a mix of train, domestic and international flights; more with connecting flights or origins outside Europe. With Convien, entering the attendee origins takes about ten minutes per event. Working day: 8 hours. The cost per hour is an example; set your own.
Retrospective meeting analysis
Your own data, not an estimate. What each past meeting could have saved in travel cost, CO2 and travel time.
Show your clients what their past events could have saved.
We analyse past client events, and you have pitch material no one else has.
An individual case study of your past location choices, based on your real meetings and events. Each meeting is shifted into the future with the same duration, weekdays and season, so prices and connections stay realistic. We compare the actual location, your alternatives and the best locations our engine finds.
What you receive
- A case study based on your real meetings
- The actual location compared with alternatives, per meeting
- CO2, travel cost and travel time, each shown as a difference
- An assessment of how well past choices performed
- An outlook on the value of the Meeting Place Finder going forward
How it works
- 1You select past meetings and events.
- 2You provide the base data per event: period, actual venue, attendee origins and, optionally, the alternatives you considered.
- 3We run the analysis with the Meeting Place Finder.
- 4You receive the case study and a joint review session.
A short call to agree scope and data format, then one data hand-over. We do the rest.
Request your retrospective analysisMade for agencies
Your analysis, your brand, your client.
Your brand on the report.
Your client sees only you.
One Excel file.
Postcode, city or airport per attendee group, about ten minutes.
Concierge.
Short on time? We do the calculation, you present it.
Re-billing.
Bill the analysis to your client.
Benefits
From the pitch to the next event.
Win
Pitches stand out with a number.
Defend
The location holds up with procurement and sustainability teams.
Earn
The analysis becomes a billable service.
Keep
Clients come back with the next event.
Integrations
In your brand and in your tools.
Bring us your next pitch.
Tell us about your client and the event. We show you what a better location saves.