Bring Order to Global Meeting Chaos

Your inbox is a mess of time proposals. Three time zones, five tools, and a dozen opinions later, your team still hasn’t agreed on a date.

Remote teams were supposed to be agile. But global coordination often turns into a black hole of wasted hours and frustrated colleagues.

What’s going wrong — and how can you fix it?

Why Global Coordination Often Breaks Down

Remote teams don’t struggle because of bad intent — they struggle because of complexity:

• Disjointed calendars and tools
  Outlook, Zoom, Slack, Doodle, Google Docs — all useful, but rarely integrated.
• No visibility on real logistics
  A calendar might say “free,” but that doesn't reflect travel time, jet lag, or flight schedules.
• Location and time are treated separately
  Teams agree on a time — but forget that the meeting place might turn a 2-hour workshop into a 48-hour journey.

The Real Cost of Uncoordinated Planning

According to studies by McKinsey and Harvard Business Review:

• Global teams spend up to 6 hours per week coordinating meetings
• Poor planning leads to up to 30% productivity loss due to travel fatigue
• Delayed decisions can cost teams millions in missed opportunities

And beyond hard numbers, there's also morale:
Too many back-and-forths, late-night calls, or last-minute changes create frustration and disengagement.

What Smart Coordination Looks Like

Smart global meeting planning starts with one thing: centralized intelligence.

Convien helps you:

✅ Automatically gather availability
Across time zones, calendars, and company borders.

✅ Calculate real travel impact
Including emissions, cost, and productive time on site — based on live data.

✅ Find the best location AND time
Instead of guessing or compromising, let the system show you the optimal setup.

✅ Integrate with your tools
Convien connects with Outlook, Google Calendar, SAP, Amadeus, and more — so you stay in your workflow.

Real Impact – Example

A marketing team across Berlin, San Francisco, and Mumbai was losing 8+ hours per planning cycle. With Convien, they:

• Reduced planning time by 70%
• Chose a location that cut CO₂ emissions by 50%
• Increased attendance rate and workshop output

Ready to Coordinate Smarter?

Don’t let calendar chaos control your team. With Convien, you can plan meetings faster, better — and with full transparency on time, cost, and impact.

Try Convien today and bring back control to your global meetings.

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