Planning International Meetings Is Still Stuck in the Past
You’ve got a workshop coming up.
Attendees are based in Munich, Singapore, and San Francisco. And now someone has to answer the most expensive and impactful question:
Where should the meeting take place?
Most companies still rely on:
- Gut feeling
- Headquarter location
- Or what they did last year
That’s not just inefficient — it’s a missed opportunity.
Because the location you choose doesn’t just affect convenience — it impacts costs, CO₂ emissions, and how productive your meeting will be.
The Hidden ROI of Smart Location Planning
💡 What if you could cut travel emissions by 40% — just by switching the meeting city?
💡 What if you could save thousands in flight and hotel costs — without changing your agenda?
💡 What if your team could arrive better rested, spend more time on-site, and waste less time in transit?
That’s the power of data-driven location planning.
Real Example – One Meeting, Two Scenarios
Let’s say your team is spread across five cities.
- Option A: You pick the location manually — say, your company’s main office.
- Option B: You use Convien to calculate the most efficient city across CO₂, cost and productive hours.
In Option B, Convien might recommend a city with:
- Better flight connections
- Shorter overall travel times
- Lower hotel rates
- Lower total emissions
And that recommendation is backed by real data, not assumptions.
How Convien Calculates the Best Meeting City
Convien uses AI-powered logic to process:
- All participant locations
- Flight and ground travel data
- CO₂ per route
- Accommodation costs
- Calendar availability
→ and calculates the best city for your meeting — tailored to your team, your timing, your budget.
You no longer have to juggle spreadsheets, maps, or guesswork.
You just get a clear recommendation.
Let Data Decide – and Win Back Time, Budget and Climate Goals
Choosing the right city is the single biggest lever for reducing emissions, saving money, and increasing the ROI of business travel.
And the best part?
It doesn’t require more effort — just smarter tools.
Use Convien to Find the Best City to Meet
Whether you're organizing:
- A leadership retreat
- A global project kick-off
- A department offsite
Convien helps you find the city where everything works better: travel time, cost, emissions, and energy.
👉 Stop guessing.
👉 Start optimizing.
Try Convien’s location optimizer and plan your next meeting where it really makes sense — for everyone.
